I. Council Action Requested.
Title
WHEREAS, on September 8, 2026, the Town Council adopted Order 26-167, authorizing the Town Treasurer to negotiate the terms of the purchase of the following equipment: 1) Public Works Pickup Truck #81 (PW-2022-003) and related equipment, 2) Public Works Bucket Truck (PW-2027-011) and related equipment, 3) Public Works Chipper (PW 2027-004) and related equipment, 4) Information Systems Servers & Licensing (IS-2027-001) (collectively the “Equipment”); and
WHEREAS, the Town expects to enter into one or more lease purchase agreements in an aggregate principal amount of $260,000 for the purpose of financing the Equipment authorized to be purchased by Order 26-167; and
WHEREAS, the Town Treasurer made an original expenditure in the amount of $56,665.50 on August 27, 2026 for the purpose of acquiring the Public Works Pickup Truck #81 - 2026 GMC Sierra 2500HD Crew Cab 4x4 (PW-2022-003) and related equipment authorized by Order 26-158; and
WHEREAS, the Town expects to make additional original expenditures to acquire said Equipment prior to closing on the lease purchase financing;
NOW, THEREFORE, be it voted, resolved, and ordered by the Town Council of Windham, Maine:
That the Town Council hereby declares its official intent within the meaning of Treasury Regulation 1.150-2 to pay, on an interim basis, up to $260,000 of costs of the Equipment, which costs the Town reasonably expects to reimburse with proceeds of the lease purchase financing to be issued in the maximum principal amount of $260,000.
Body
II. Basis for Council Action.
Council approval of this item is required because;
a. The Council has authority to enter into contracts as the legislative body of the Town pursuant to Article II, Section 3(1) of the Charter, and
b. The purchase involves lease-purchase financing, requiring Council approval in accordance with Section 5.4 of the Town of Windham Purchasing Policies (2024), as amended.
III. Issue Summary.