I. Council Action Requested.
Title
WHEREAS, on October 14, 2025, the Town Council adopted Order 25-158, authorizing the Town Treasurer to negotiate the terms of the purchase of the following equipment: 1) Fire Car #1 (FR 2025-016) and related equipment, 2) Police & Fire Radio Communications Infrastructure (FR-2024-006) and related equipment, 3) Public Works Pickup Truck #98 (PW 2029-003) and related equipment, 4) Public Works Route 202 Wheeler (PW 2026-013) (collectively the “Equipment”); and
WHEREAS, the Town expects to enter into one or more lease purchase agreements in an aggregate principal amount of $1,287,000 for the purpose of financing the Equipment authorized to be purchased by Order 25-158; and
WHEREAS, the Town Treasurer made an original expenditure in the amount of $50,540.00 on August 21, 2025, for the purpose of acquiring the Fire Department Car #1- 2025 Ford F-150 4WD SuperCrew (FR 2025-016) and related equipment authorized by Order 25-158; and
WHEREAS, the Town expects to make additional original expenditures to acquire said Equipment prior to closing on the lease purchase financing;
NOW, THEREFORE, be it voted, resolved, and ordered by the Town Council of Windham, Maine:
That the Town Council hereby declares its official intent within the meaning of Treasury Regulation 1.150-2 to pay, on an interim basis, up to $1,287,000 of costs of the Equipment, which costs the Town reasonably expects to reimburse with proceeds of the lease purchase financing to be issued in the maximum principal amount of $1,287,000.
Body
II. Basis for Council Action.
Council approval of this item is required because;
a. The Council has authority to enter into contracts as the legislative body of the Town pursuant to Article II, Section 3(1) of the Charter, and
b. The purchase involves lease-purchase financing, requiring Council approval in accordance with Section 5.4 of the Town of Windham Purchasing Policies (2024), as amended.
III. Issue Summary.